The Embassy will due to maintenance and renovation work be closed for Visa, Residence Permit and Danish Passport applications from 17.03.2014 and resume business as usual 26.03.2014.Applications for Danish Provisorial Passport and Consular Services are not affected by the closure.The Consular Section at the Danish Embassy, Nairobi, handles applications for Schengen visas on behalf of Denmark (including Faeroe Islands and Greenland) and Iceland. Please note that since the introduction of biometrics in visa (06.06.2013) all Schengen States, including Denmark, introduce biometrics in visa (recording of fingerprints and photo). From this date all applicants have to appear in person at the embassy, when applying for visa. For further details please see below.
Royal Danish Embassy 13, Runda Drive Runda Nairobi
Please follow this link for a list of consular fees.
For more information on fees, click here. (Danish)
For more information on the visa application process please refer to the Visaguidelines January 2014
It is also possible to apply for visa online.
As of 06.06.2013 applicants need to appear in person for the collection of the biometric data: ten fingerprints and a photograph are collected from persons applying for a visa.
Before the recording of the photo applicants may be asked to remove glasses or adjust head coverings if they hide facial features.
Certain categories of applicants are exempt from the requirement to give fingerprints, including:
A Schengen visa is valid for maximum 90 days in every 6 months period and is valid for travel to all the Schengen member states. However, you may be asked to justify your visit to another memberstate than the country who issued your visa.
Your visa will always have a travel period of 15 days longer than the number of days requested for the visit. This allows the applicant to still make use of the visa if the travel is delayed for some days. You can download the application forms below.
A visa can have one, two or multiple entries depending if you need to travel outside the Schengen area and back again during your visit. If you apply for two or several entries, this must be justified.
According to the common Visa Code signed by the Schengen member states, the processing time for an admissable visa application must not exceed 15 calender days. This period may be extended up to a maximum of 60 calender days in cases where additional documentation or scrutiny is needed. A visa can have one, two or multiple entries depending if you need to travel outside the Schengen area and back again during your visit. If you apply for two or several entries, this must be justified. According to the common Visa Code signed by the Schengen member states, the processing time for an admissable visa application must not exceed 15 calender days. This period may be extended up to a maximum of 60 calender days in cases where additional documentation or scrutiny is needed.
A Schengen travel medical insurance with minimum coverage EUR 30,000 must be presented when applying for a visa.
Click here for a list of insurance companies accepted by the Schengen countries.
When buying your insurance, please make sure that it is possible to change the dates of coverage or be reimbursed if your visa application is refused or the dates of your travel are changed.
When applying for a Schengen visa you must fill in a Schengen visa application form and ask your Danish reference to fill in a VU1 or VU2 form, which can be downloaded at the bottom of the page.
Visa application form (English)
Visa application form (Danish) Online visa application It is possible to apply for a visa for Denmark or Iceland at the Danish Embassy in Nairobi online. The purpose of travel must be business, tourism, visiting friends or family, official, medical reasons or transit. The length of stay must not exceed 90 days in any six months period.
Applicants who intend to work and/or stay longer than 90 days (in any six months period) in Denmark, Greenland, the Faroe Islands or Iceland require a work/residence permit and cannot use Visa Self Service Denmark.
Travelling to Greenland or the Faroe Islands Please do the following: 1) When filling out the application on this website choose Denmark as your main destination 2) When you hand in the cover letter to the embassy, please inform the consular staff about your main destination being Greenland or the Faroe Islands
How to apply online When you fill out the Schengen visa application form online, data are transferred directly to the Danish Embassy in Nairobi. Therefore you do not have to hand in a visa application in paper. However, you must hand in a signed cover letter. The cover letter can be printed from the website when the application is finished.
You can apply online by opening the following link: http://visaselfservice.um.dk
The following steps must be completed:1) Register and log in 2) Start application 3) Fill in the application 4) Check data 5) Select application fee 6) Reserve payment 7) Sign cover letter 8) Check status
1) Register and log in Click on 'Register user' to create a login if you have not made a login already. 2) Start application When you are logged in click on 'Individual application'. 3) Fill in the application Type in the needed information throughout Visa Self Service and read presented texts. If you need to stop before you have completed the form, click 'Save' and log out. When you log in again, you find the unfinished application by clicking on 'Previous applications' and then it is possible to continue the registration. 4) Check data When the form is completed you will see a summary. Please check data in the summary and go back if you need to correct mistakes. If you would like to see the final version of your application for Schengen Visa click 'Print application'. 5) Select application fee Select fee according to fee regulations. For general information about visas and visa fees see the download column to your right6) Reserve payment If you have selected full or reduced fee, you are directed to the payment reservation page. Fill in data from your credit card to reserve the selected amount on your account. When you hand in cover letter and documents at the embassy the staff will deduct the money from your account and you will get a receipt. If you select the wrong fee the embassy will correct the payment according to fee regulations. If you have reserved too small an amount on your account the embassy will charge you extra in cash. If the amount you have reserved is greater than the fee you must pay, the embassy will only withdraw the right amount from your account. 7) Sign cover letter Print the cover letter and sign it. The embassy will not start processing your application before they have received the signed cover letter. 8) Check status When you have handed in the cover letter and all the required documents, the embassy/consulate will start processing your application. Log in to Visa Self Service and click on 'Previous applications' to see the status of your application.
Supporting documents When you apply for a visa you need to submit your passport and other documents to the embassy before your application can be processed. The type of documents required may vary according to purpose of travel and the type of visa applied for.
To shorten processing time it is important that all required documents are handed in with the signed cover letter.
InvitationWhen applying for a visa, you must in all cases present an invitation from the person or company in Denmark who is inviting you. There are more types of invitation forms e.g. VU1 for business trips, VU2 for visits to family and friends, VU3 for cultural events, courses, sports events etc.
Invitation form for business visa applications (VU1)
Invitation form to be completed by the host company in Denmark and submitted by the applicant together with the visa application. Note: When the invitation is submitted together with the visa application it will normally not be necessary to obtain further information from the host company, which will shorten the processing time.
Click here for the VU1 visa invitation form (English).
Click here for the VU1 visa invitation form (Danish).
Invitation form for all other visa applications (VU2)
Invitation form to be completed by the host in Denmark and submitted by the applicant together with the visa application. Note: When the invitation is submitted together with the visa application it will normally not be necessary to obtain further information from the host, which will shorten the processing time.
Click here for the VU2 visa invitation form (English).
Click here for the VU2 visa invitation form (Danish).
Invitation form for cultural events, courses, sports events ect (VU3)
Click here for the VU3 visa invitation form (English).
Click here for the VU3 visa invitation form (Danish).
IMPORTANTPlease make sure that you bring all relevant documents in original together with 1 (one) copy when applying for a visa and the visa application fee in cash. It should also be noted that your passport must be valid for the entire visit in Schengen + 3 months (in case of travel documents others than passports, 6 months), and must contain at least 2 blank pages.
All inquries regarding visa for Denmark must be send to:email@example.com
From the 17th of March, you can call the Consular Service.Monday-Thursday: 08.00-09.00Tel: 0716151222