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Vacancies will be posted below. 

Visa Officer at the Royal Danish Embassy in Nairobi

Position: Visa Officer (applicants must be Schengen Citizens )
Type of contract: Full time, 37 hours per week
Starting date: As soon as possible
Location: 13 Runda Drive, Runda, Nairobi
Deadline for application: 25th September 2022, 16:00 Local Time 

About us

The Royal Danish Embassy in Nairobi is part of the Danish Foreign Service. The Embassy covers Kenya, Eritrea, Malawi, Seychelles and Somalia. We are currently looking for a dynamic and mobile full time Visa Officer to support the Danish visa case handling at the Regional visa hub at the Embassy. The new colleague should be able to travel internationally up to 4-5 months per year in periods spanning from 1-10 weeks. 

The position offers a possibility to work with experienced colleagues in a fast-paced and multicultural environment. 

The Embassy emphasises equal opportunities for everyone and welcomes applications from qualified persons regardless of race, gender, religion, sexuality or disability. 


Job description

At the Regional Visa Hub in Nairobi you will be part of an Embassy team of around 70 colleagues.


Main responsibilities

  • As authorized visa officer, you will travel to other Danish diplomatic missions to provide short-term support during their respective peak-seasons or when short-term support is needed for other reasons
  • Daily case processing of applications for visas, residence/work permits and re-entry permits 
  • Thorough and correct data entry
  • Interview with the applicants
  • Show great thoroughness and responsibility in your work
  • Ensuring compliance with the Schengen visa rules
  • You will be responsible for making the final decision regarding visa cases
  • Participate in relevant seminars and courses in Copenhagen, video conferences and regional meetings   

In your daily functions at the Regional Visa hub, you will refer to the team leader of the Visa and Consular Team. Your global functions will be coordinated with the Department for Visas and Passports in the Danish Ministry of Foreign Affairs.


About you

  Applicant has to be a citizen of a Schengen country
  Experience with public administration 
  Fluency in written and spoken English is a necessity. Knowledge of Nordic languages and French will be an advantage 
  Sound judgement abilities
  Knowledge of visa processing and the Schengen rules is an advantage
  Knowledge of working across cultures is an advantage
  Robustness and ability to handle stressful situations in a competent manner
  Emphasis on thoroughness and good judgement and be able to handle the applicants in a service-minded manner
  Interest in and availability to travel up to 4-5 months/year, occasionally on short notice
  The ability to adapt quickly to shifting workplaces and colleagues, including strong cross cultural understanding and good social skills
  Strong IT skills as all processing is done electronically.

We offer

A 2 year position in an international and dynamic environment, where we value delegation of tasks and responsibilities, openness, independence and have a minimum of hierarchy. 
Favourable employment conditions, healthcare coverage according to staff rules, pension scheme according to the corporate rules of the Danish Ministry of Foreign Affairs
Standard working hours of 37 hours per week including lunch 
25 leave days per year as well as public holidays 
The opportunity to further develop your competence on visa matters in an international setting 
Being part of a team with helpful and positive colleagues in a busy and large Embassy 

The Visa Officer will be employed according to regulations for local staff at the Danish Embassy in Nairobi. Employment is subject to successful security clearance obtained from the relevant Danish authorities.  

Application and recruitment process 

To apply for the position, please send your application to [email protected] with the following documents: 
Cover letter/motivational letter; your motivation for applying for the position and how you see yourself adding value to both the position and the Embassy as a workplace
Documentation for Schengen citizenship 
CV in English
Documentation for relevant education and recommendations
The selected candidates will be asked to present 2-3 references with contact information 

Please mark your application: “Application: Visa Officer”. Deadline is 25th September 2022, 16:00 (local time/Nairobi). Applications received after the deadline will not be taken into consideration. 
Selected candidates will be invited for an interview expected to take place no later than 07 October 2022. Final candidates will have to pass security clearance by the Danish authorities and present a “No criminal record”. 

Download the job description here.